Privacy Policy

Effective Date: 1st August 2026
Last Updated: 1st August 2026

ABOUT THIS POLICY

This Privacy Policy (“Policy”) explains how Annotaion World (“Annotaionworld.ai,” “we,” “us,” or “our”) collects, uses, processes, and protects your personal information when you use our website, AI consulting services, and social media influencer platform.

By using our services, you agree to this Privacy Policy. If you do not agree, please do not use our services.

1. WHO WE ARE

Data Controller: Annotation World
Business: Data Annotation and Data Labeling
Website: annotationworld.ai
Email: aarthi@annotationworld.ai

We are committed to protecting your privacy and complying with all applicable data protection laws, including:

Digital Personal Data Protection Act, 2023 (India)
General Data Protection Regulation (GDPR)
California Consumer Privacy Act (CCPA)
Other relevant privacy laws worldwide

2. INFORMATION WE COLLECT

Personal Information You Provide

Contact Details: Name, email, phone number, address
Professional Information: Company name, job title, industry
Account Information: Username, password, preferences
Communication Data: Messages, inquiries, feedback
Payment Information: Billing details, transaction history

Information We Collect Automatically

Technical Data: IP address, device information, browser type
Usage Data: Pages visited, time spent, navigation patterns
Location Data: General location based on IP address
Cookies: Website preferences and tracking data

AI & Social Media Specific Data

AI Consulting Data: Project specifications, technical requirements
Social Media Data: Profile information, engagement metrics
Content Data: User-generated content, comments, reviews
Analytics Data: Performance metrics, audience insights

3. HOW WE USE YOUR INFORMATION

Service Delivery

Provide AI consulting and social media influencer services
Process transactions and manage client relationships
Deliver personalized content and recommendations
Provide customer support and technical assistance

Business Operations

Analyze usage patterns and improve our services
Conduct market research and business intelligence
Develop and enhance our AI algorithms
Ensure platform security and prevent fraud

Legal Compliance

Comply with applicable laws and regulations
Respond to legal requests and enforce our terms
Maintain business records and audit trails
Protect our rights and interests

Marketing Communications

Send newsletters and service updates
Provide relevant content and offers
Conduct surveys and gather feedback
Personalize your experience

4. LEGAL BASIS FOR PROCESSING

We process your personal information based on:

Consent: Where you have explicitly agreed to specific processing activities

Contract: Where processing is necessary to provide our services

Legitimate Interests: Where we have legitimate business interests that don’t override your rights

Legal Obligation: Where required by law or regulation

Special Categories: We only process sensitive personal data with explicit consent or other legal basis

5. SHARING YOUR INFORMATION

Service Providers

We share information with trusted partners who help us operate our business:

Cloud hosting and storage providers
Payment processors and financial services
Marketing and analytics platforms
AI development and technical services

All service providers are bound by strict confidentiality agreements and data protection requirements.

Legal Disclosures

We may share information when required by law or to:

Comply with legal process and court orders
Protect our rights, property, or safety
Investigate fraud or security threats
Respond to government requests

Business Transfers

Information may be transferred in connection with mergers, acquisitions, or similar business transactions.

International Transfers

We may transfer your information internationally with appropriate safeguards:

Standard Contractual Clauses
Adequacy decisions by authorities
Other approved transfer mechanisms

6. DATA SECURITY

We implement comprehensive security measures to protect your information:

Technical Safeguards

Encryption: AES-256 encryption for data in transit and at rest
Access Controls: Multi-factor authentication and role-based access
Infrastructure: Secure cloud hosting with certified providers
Monitoring: 24/7 security monitoring and threat detection

Organizational Measures

Staff Training: Regular privacy and security training
Policies: Clear data handling procedures and protocols
Audits: Regular security assessments and compliance reviews
Incident Response: Comprehensive breach response procedures

Important: While we implement industry-standard security measures, no system is completely secure. We cannot guarantee the absolute security of your information.

7. YOUR RIGHTS

You have the following rights regarding your personal information:

Access & Portability

Right to Access: Request copies of your personal information
Data Portability: Receive your data in a structured, machine-readable format

Correction & Deletion

Right to Rectification: Correct inaccurate or incomplete information
Right to Erasure: Request deletion of your personal information
Right to Restriction: Limit how we process your information

Objection & Withdrawal

Right to Object: Object to processing based on legitimate interests
Withdraw Consent: Withdraw consent at any time for consent-based processing
Marketing Opt-Out: Unsubscribe from marketing communications

Automated Decision-Making

Right to Human Review: Request human intervention in automated decisions
Right to Explanation: Understand the logic behind automated processing

How to Exercise Your Rights: Contact us at aarthi@annotationworld.ai. We will respond within 30 days and may require identity verification.

8. DATA RETENTION

We retain your information only as long as necessary for the purposes outlined in this Policy:

Client Data: Duration of relationship plus 7 years for compliance
Marketing Data: Until you opt-out or 3 years of inactivity
Technical Data: 26 months for analytics purposes
Legal Data: As required by applicable laws

When retention periods expire, we securely delete or anonymize your information.

9. COOKIES & TRACKING

Types of Cookies

Essential Cookies: Required for basic website functionality
Analytics Cookies: Help us understand website usage
Marketing Cookies: Used for targeted advertising
Social Media Cookies: Enable social media features

Cookie Management

You can control cookies through your browser settings. Note that disabling cookies may affect website functionality.

Third-Party Cookies

We may allow third-party services to place cookies for analytics, advertising, and social media purposes.

10. ARTIFICIAL INTELLIGENCE

AI Processing Activities

We use AI and machine learning for:

Automated content generation and curation
Predictive analytics and recommendations
Natural language processing
Fraud detection and security monitoring

AI Governance

Our AI systems are governed by:

Algorithmic accountability principles
Bias detection and mitigation procedures
Transparency and explainability requirements
Human oversight mechanisms

Your AI Rights

Receive meaningful information about automated decisions
Request human intervention in AI processing
Contest automated decisions that affect you
Understand the logic behind AI recommendations

11. CHILDREN’S PRIVACY

Our services are not intended for children under 16 years of age. We do not knowingly collect personal information from children without parental consent. If we discover we have collected such information, we will delete it immediately.

12. REGIONAL COMPLIANCE

California Residents (CCPA/CPRA)

California residents have additional rights:

Right to know what personal information is collected
Right to delete personal information
Right to opt-out of sale of personal information
Right to non-discrimination
Right to correct inaccurate information

Note: We do not sell personal information to third parties.

European Union Residents (GDPR)

EU residents have comprehensive rights under GDPR, including all rights outlined in Section 7 above.

Indian Residents (DPDP Act)

Indian residents have rights under the Digital Personal Data Protection Act, 2023, including data access, correction, and deletion rights.

13. UPDATES TO THIS POLICY

We may update this Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by:

Posting an updated policy on our website
Sending email notifications to registered users
Providing in-app notifications where applicable

Your continued use of our services after changes take effect constitutes acceptance of the updated Policy.

14. DISPUTE RESOLUTION

Internal Resolution

We encourage you to contact us first to resolve any privacy concerns.

Mediation

Before pursuing formal legal action, we prefer to resolve disputes through mediation.

Governing Law

This Policy is governed by Indian law, with exclusive jurisdiction in Bangalore, Karnataka courts.

15. LIMITATION OF LIABILITY

TO THE MAXIMUM EXTENT PERMITTED BY LAW, OUR LIABILITY FOR ANY PRIVACY-RELATED CLAIMS IS LIMITED TO THE AMOUNT YOU PAID US IN THE 12 MONTHS PRECEDING THE CLAIM.

WE ARE NOT LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES ARISING FROM PRIVACY-RELATED ISSUES.

16. SEVERABILITY

If any provision of this Policy is found to be invalid or unenforceable, the remaining provisions will remain in full force and effect.

17. DOCUMENT INFORMATION

Document Type: Privacy Policy and Data Protection Notice
Version: 1.0
Effective Date: 1st August 2025
Last Updated: 1st August 2025
Next Review: 25th July 2026

18. ACKNOWLEDGMENT

By using AnnotationWorld.ai services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.

This Privacy Policy constitutes a legally binding agreement between you and Annotation World.

This Privacy Policy has been prepared by AnnotationWorld.ai’s legal team to ensure compliance with applicable data protection laws and regulations. For legal advice specific to your situation, please consult with qualified legal counsel.

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